Parish Administrator Job Posting
What’s the big secret to keeping St James Church at the top of its game? Our Parish Administrator! Bring your expertise and know-how to keep our church organised and provide service and support to help parishioners and colleagues far and wide. Join our team and you’ll be in for real responsibility, real challenges and real impact – after all, it’ll be your skills that play a vital part in keeping St James running smoothly.
Job Type: Part-time, permanent role, 15 hours per week, Monday -Friday
Pay: Commensurate with experience
Application Process: Send your CV and a personal statement setting out why you would like the role and what skills and experience you can contribute (maximum 1 page) to Donna Miller at firstname.lastname@example.org. The job advert will close at 5 p.m. on 14 August 2020.
Virtual interviews will take place week commencing 17th and 24th of August.
A DBS check and references will be required for this role.
Responsible to the Incumbent and PCC
To provide general administrative support to the ministry, the officers of the church and the PCC whilst being aware of, and apply voluntarily, the church’s policies.
Key Responsibilities and Accountability
- To provide general support and assistance to the officers of the church, the PCC and ministry team.
- To be a first point of contact for the church, including answering the phone, dealing with queries, e-mails and opening church directed post.
- To deal with enquiries and practicalities of booking and letting the church premises and the raising of sales invoices thereof.
- To oversee the running of the church office, including ordering stationery, maintenance of photocopier, petty cash and upkeep of church diary.
- To oversee the production of the service news notes as required, church rotas and church mailings.
- To count, balance and bank all monies as required in accordance with the internal protocols.
- To undertake bookkeeping of all monies received and paid out and reconciliation of bank statements utilising the online version of QuickBooks.
- To arrange and, where necessary, oversee the periodic maintenance of church installations such as the boiler, fire alarms, etc. including but not limited to the monthly testing of the parish centre fire alarm system and recording the results on the database; arrange the ‘one per term’ fire alarm evacuation exercise with Merry Go Round and record details on the database; undertake the weekly check of the defibrillator and submit the results to the CHT system; read and submit meter readings for both gas and electricity in the church building and the parish centre.
- Provide bi-monthly updates to the properties committee.
- Oversee all computer software updates and back-up in relation to the church PC.
- To provide administrative support in relation to church PCC meetings, including preparation of agendas, recording of church PCC meeting minutes and associated paperwork required by the ministry team.
- To organise and provide administrative support for church events and special projects.
- Sympathetic to the objectives and overall mission of St James Parish Church
- To undertake any other duties as may be required from time to time as agreed by the officers of the church, the PCC and ministry team.
- Has the knowledge and understanding of St. James’ principles, policies, procedures and standards.
- Takes ownership and commitment to the vision and values of St. James’ Church.
- Possesses a high level of integrity, a positive personality with a sensitivity to other’s needs and a team player.
- Has good active listening and communication skills, both written and oral.
- Possesses a high level of inter-personal skills, dealing with people within and outside the church.
- Understands and upholds confidential matters and keeps information to themselves.
- Possesses good organising and administrative skills.
- Be computer literate and able to use MS Office and other programmes as appropriate.
- Be familiar with online accounting software.
- Possess the ability to manage one’s own time proactively.
- Possess a sense of humour.
- Clergy, Churchwardens and officers of the PCC
- Contact with the community inside and outside of the ecclesiastical parish of Weybridge
What we will do
- We provide a supportive, inclusive, positive and safe environment which ensures that you are treated with respect and courtesy and provided with the necessary support to perform the role.